© Dave
Soto Copyright June 2001
Table of Contents
Let’s apply the Format Painter to
format the document quickly
Let’s create a Table of Contents
automatically
Let’s undo because we forgot
something
Crtl-Z will undo your last step
How to use Indexes and
Tables
Let’s create a document
- Let’s open a document which has no formatting applied.
- Let’s fix the formatting, but first we need to look at the differences between Normal Mode and Outline Mode.
Normal mode
- If you look at Figure 1, you will see the Normal mode area outlined in a red box. This is the Style box and this is how you control the formatting of documents if you do not use the Outline Mode.
Figure 1
Outline mode
- When you drop into Outline mode, you will no longer see your text if it has not been formatted with a Style.
- The advantage of Outline mode is when you first start to create document. See Figure 2.
Figure 2
Let’s apply the Format Painter to format the document quickly
Formatting the document
- In order to use the Format Painter effectively, you must remember to first format some text, for example, “Heading 2” using style, font, and size.
Figure 3
Using Format Painter
- Next, you need to select the text you just formatted. See Figure 3.
- In Figure 4, you will see the effect of the Format Painter.
Figure 4
Let’s create a Table of Contents automatically
Positioning your cursor
- Finish formatting your document using Style and the Format Painter.
- Now you need to insert the cursor between the Title page and the beginning of the document. See Figure 5.
- Now click Insert/Indexes and Tables, and then click on the Table of Contents tab and click OK.
Figure 5
- Now let see what was created automatically in Figure 6.
Figure 6
Let’s undo because we forgot something
Crtl-Z will undo your last step
- As you can see in Figure 6, the Title page and the byline were included.
- In order to eliminate these, I would remove them temporarily and then reinsert the information. If your last action was inserting the TOC, then pressing Ctrl-Z will undo your last action. Edit/Undo will do the same thing.
Let’s try it again!
- Click Ctrl-Z or Edit/Undo to undo the last action.
- Remove the Title page and byline information.
- Position cursor as shown in Figure 5.
- Click Insert/Indexes and Tables and then the TOC tab and then click OK. As you can see in Figure 7, the Title and byline were removed.
- That’s all there is to it!
Figure 7
Creating Indexes
- In order to create Indexes, you perform 2 steps.
- Step 1: Select the text
- Step 2: Press Alt-Shift-X and this will bring up Figure 8.
Figure 8
- As you can see in Figure 8, once text has been selected and you’ve pressed the keys ALT-Shift-X, the Mark Index Entry dialog box appears.
- Just click the button “Mark” and this entry will be added as “Hidden Text” as shown in Figure 9.
Figure 9
- Now you are ready to insert your Index at the end of your document.
- Much like before, create an empty page and position your cursor.
- Click Insert/Indexes and Tables, making sure to click the Indexes tab as shown in Figure 10, then click OK.
Figure 10
- As you can see from Figure 11, the new index has been created, but I have not added a title to the page.
- That’s all there is to create a simple Index for your document.
Figure 11
Index