DISTRICT FORMS

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A

Academic Calendar: 2010-2011, 2011-2012
Academic Contract Personnel Request

Academic Hire Form
Academic Regular Reduction in Workload Request
Academic STRS Reduction in Workload Request
Accreditation Data Request Form
Administrator Appraisal Form
      Administrator Appraisal Form Training
Adobe Software Request Form
Attendance Roster Files:
Attendance-roster.xls
Instructions Excel 2007
Instructions Excel 2003
Instructions Mac 2008
Instructions Mac 2004

B
Banking Form
Budget Increase Request
Budget Transfer or Abatement
Borrowed Equipment Request (PDF)

C
Change in Work Schedule
CSEA Legacy Shift Differential Request
Change of Address
Check Out Form
Exit Questionnaire
Notice of Resignation-Retirement
Check Request Form
Quick Start
Full Procedure
Classified Classification Instructions
Classified Classification Review Form

Computer Network and Email Account Request
Computer System Security and Use Agreement
Cooperative Work Experience Time Sheet
Confidential Administrator Evaluation
Confidential Administrator Professional Development Fund Request
Confidential Staff Annual Performance Assessment
Contract, Request for
Quick Start
Full Procedure
CSEA Annual Performance Assessment
CSEA Probationary Evaluation

D
Direct Deposit Form (mandatory): Word or PDF 
Donation - Request for Acceptance of
Donation of Sick Leave
Unlawful Discrimination Complaint Form
Driver Data Form

E
Education Plan
Expense Transfer Long Form

F
Faculty Peer/Manager Evaluation Forms:

     Coaching Instructor Form
     Counselor Form
     DSP&S Form pending
     Instructor Form
     Librarian Form
     Online Instructor Form

Foundation Forms
   Revenue Deposit and Approval Guide
     FGCC Check Request
     FGCC Deposit
     In-kind Donation Acceptance Form
     New Scholarship Fund Form
     Payroll Donation Form
     Request for Acceptance of Equipment Donation

G
GROUP A-Breadth -Academic Course Work
GROUP A-Depth -Academic Course Work
GROUP B-Professional Growth

I
I-30 Certification
Inter-Budget Transfer
ISP Information
Part I Current Year ISP Annual Goals
Part II Previous Year ISP Supervisor's Conclusions Report

L
Logo Manual

M
Mileage Expense Claim Form - 2015 (57.5 cents per mile)
Mileage Expense Claim Form - 2016 (54 cents per mile)
Missing Credit Card Receipt Form

N
Non-Academic Hourly Employee Hire Package

Before non-academic hourly employment can begin with the Grossmont-Cuyamaca Community College District, new employees must complete the following forms:

The supervisor is responsible for reviewing the Safety Tips and Right to Know booklet with employee prior to submission of the acknowledgement form. The booklet is for the hourly employee to keep for future reference. In addition to the hourly employment forms, the person hired must present original documents that verify identity and employment eligibility. All documents must be unexpired and the documents must be verified by the supervisor or by the Human Resources staff and recorded on the form I-9 (See Form I-9 for list of acceptable documents). After the hourly employment forms are completed, they are submitted to the supervisor for review and submission to Human Resources. It is the department's responsibility to verify that all forms have been completed before submitting to Human Resources. See "Non-Exempt Hourly Worker Quick Reference" for Live Scan and TB testing requirements. Live Scan must be submitted using the District "Request for Live Scan Service" form (Locations). Live Scan forms are also available in Human Resources. Cost of the live scan service is the employee's responsibility, the District does not reimburse employee for live scan expenses. If you have questions, contact Human Resources at 619-644-7678.

(Non-Credit) Adult Education Instructor Hire Form
Not for Credit Instructor Hire Form
Notice of Resignation/Retirement
Notice of Termination/Resignation - Part Time Employees

O
Object Code Information
Quick Object Code
Quick Salary Object Codes
Off Campus Activity Request
  Activity Form Tutorial
   Full Procedure
Organization Modification Form
Out of Class and Temporary Assignment Form

P
Part-Time Academic Hire Package

Before part-time academic employment can begin with the Grossmont-Cuyamaca Community College District, new employees must make an appointment with Human Resources at (619) 644-7639, and bring in the following completed forms:

    Hire Packet Checklist and supplemental forms
    Form I-9
    Form W-4
    Form DE-4 State Withholding
   
    Designation of Beneficiary forms:
    CalSTRS Recipient Designation     

    Physical Form (If this is employee's first time teaching in CA)
    Equivalency Request (If employee applied under the equivalent)
    Verification of Vocational Experience (for Vocational Instructors)
    Benefits Notification (AFT)
    GCCCD Marketplace Notice
    Exchange FAQ
    3121 Plan Summary

       INFORMATION- Please read and acknowledge the forms below:

    Payroll & Human Resources Information
    Safety Tips and Right to Know
    AFT Guild, Local 1931 Fair Share Information

As an academic employee you are required to submit the above mandatory items to the Human Resources Department within 3 days after commencing employment or your payroll warrant cannot be processed. These items must be submitted in person so that you may receive your employee ID and Live Scan paperwork. Please bring a copy of your I-9 documentation for verification purposes. Appointments may be made by calling (619)-644-7679.

You have 30 days from the beginning of staff development week or beginning of summer session, if hired for summer, to provide the following information/forms/items to the Human Resources Department or your payroll warrant will be held until these items are received.

Verification of minimum qualifications for the discipline employed (e.g. official transcript, credential, equivalency, letters of occupational experience, etc.)

    Worker's Compensation Benefit Form
    Live Scan (Required within 10 days) Locations
    Skin Test or Chest X-Ray
    Physical

Paystubs Online Directions
PFS Forms
   PFS Participant Form Confidential Classified
PFS Participant Form Supervisory
PFS Participant Form Management
Professional Enhancement Fund Request
Public Information Request
Purchase Requisition

Q
Quick $ Request
Quick Reference - Purchasing Reimbursement
Full Procedure - AC1

R

Record of Employee Safety Training (Risk Mgt)
Report on Restricted Programs
 (xls)
Request for Change in Expense Distribution
Request for Contract
Request for Grant
Request for Leave of Absence Form (Risk Mgt)
Restricted Funds Routing Form (Green Sheet)

S
Salary Advancement Proposal for Part-Time Faculty
Short-Term.Assignment.Modification
Short-Term.Assignment.Request
Special Project Authorization / Request for Payment
Stand-By Assignment Notification/Pay Sheet
Stores Requisition
Strategic Hire Request Form
Student Stipend
Surplus Property Form
Supervisory & Confidential Evaluation
Supervisory/Confidential Classification Review Request
Supervisory/Confidential Position Description Questionnaire

T
FEDERAL.W-4.2016 (Tax Form)
STATE.DE-4.2016 (Tax Form)
Timesheets
Transient Occupancy Tax Waiver
Trust Fund Authorization
Travel Form: Word or PDF
Travel Policy FAQ
Quick Start
Procedure

V
Volunteer Form

W
Website
   Use agreement for external websites
   Instructions to supervisors for externally-hosted websites

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