Checklist 6-A

CHECKLIST 6-A

Planning and Intelligence Team Leader

Name: ______________________ Date: _____________ Time: _____________

Reports to:	Chancellor
Location:	Grossmont Campus Emergency Operations Center (EOC) and/or Cuyamaca Command Center
Primary Responsibilities:	Oversees the management, display, and maintenance of all information about the following: Situation Status Planning for ongoing operations, developing the action plan Engineering safety Damage inspections Damage assessment Recovery aspects Coordinates with the Operations Section for damage inspection team operations Coordinates damage assessment with the Operations Section and others in the EOC and CC Manages the shut-down and restoration of damaged facilities Ensures the survey of all structures and posting and restricting entrance is completed
Support Responsibilities:	OES/FEMA Documentation and Program Application Public Information Officer with accurate information
Supplies:	District radio, access to telephone or message runners, ATC-20 Building Posting Placards, Tape, Barricades, Safety equipment for inspectors, EOC/CC Boards

PROCEDURES	TIME/DATE
EMERGENCY RESPONSE:
Report to the EOC and/or CC and set up the Planning and Intelligence Section. Obtain, provide and maintain current and updated information on the emergency situation.
Be prepared to provide a situation status report on the Cuyamaca Campus. Include information pertaining to the following areas: Type of Situation Major events and on-going incidents Deployment of GCCCD staff and equipment Status of students, faculty and District employees Summary of Known Damage Estimate of Financial Impact Problems Outstanding Resources Needed Recommended Actions
Activate Damage Assessment and the following: Damage Assessment Teams for both campuses Verify that safety inspections have been made by the Operations Team Prioritize campus buildings and facilities for Damage Assessment Inspections If this is an earthquake or large scale incident, have building inspections placards posted at each building entrance Ensure that damage is fully documented with photographs and drawings Calculate repair and reconstruction costs and estimates Complete the classroom status form (See SDCOE District Communication and Coordinate Plan for forms) Provide status report for SDCOE to the Liaison position for faxing to SDCOE
If additional assistance is needed for inspections and posting, request assistance through the Mutual Aid position for qualified inspectors. If structural experts are needed, advise the EOC Manager and contract with an engineering or architect service (coordinate with the procurement position in Resources and Logistics.)
Make plans for ongoing operations, to include the expected duration and extent of the response effort and initiation of recovery activities and programs. Identify immediate repair and construction projects, prioritizing for public, students and employee safety, containment of hazards and unsafe areas, and priority use of buildings. Coordinate with the Manager to begin on projects.
If the Red Cross, the City of El Cajon, the County of San Diego and/or SDCOE is asking to use GCCCD facilities, ensure that a full damage assessment of the facility has been completed and that full occupancy is allowed before authorizing entry and use.
Determine that information is verified for accuracy and consistency before it is recorded or reported. Do not allow the release of any information without the consent of the EOC Manager and the Public Information Officer.
RECOVERY:
Support the EOC Manager with the development of a District recovery plan. Provide a list of facilities and buildings that will be open for resumption of classes and District operations. Provide an estimate of repair and reconstruction projects and recommendations for early recovery of the campuses.
Assist with the OES/FEMA documentation for disaster assistance programs. Provide copies of inspection reports and photographs to substantiate damage and estimates.
Collect information from all response staff and prepare the After-Action Report for the Manager's signature. The report is due to the State Office of Emergency Services within 90 days, or at the request of the County Office of Disaster Preparedness (ODP), the Operational Area. A standardized format will be provided by ODP. Information will be available from SDCOE.
Assist Finance and Administration with the continuing application process for disaster assistance.