CHECKLIST 7-A

Resources and Logistics Team Leader

Name: ______________________ Date: _____________ Time: _____________

Reports to:

 EOC Manager

Location:

 Grossmont Campus Emergency Operations Center (EOC) and/or Cuyamaca Command Center

Primary
Responsibilities:
  • Sets-up the EOC/CC, provides EOC/CC personnel support.
  • Directs the provision of all resources and support for the response operation, including procurement and delivery arrangements, including:
  • Supplies, Equipment, Materials and other Goods
  • Contracted Services
  • Personnel Support including food, water, shelter and rest areas
  • Communications
  • Oversees the process for requesting and receiving mutual aid
  • Oversees the management of transportation services and vehicles
  • Manages the deactivation process

Support
Responsibilities:
  • Supports Finance and Administration Team Leader with collecting documentation and records
  • Supports Operations

Supplies:

 District radio, Cellular Telephone, Procurement Materials, Access to Fax Machine

 

PROCEDURES

TIME/DATE
EMERGENCY RESPONSE:  

Report to the EOC/CC. Immediately get a report on emergency conditions and situations.

  
Set-up and organize the Resources and Logistics Section.  
Check with Operations and Planning & Intelligence to identify resources that will be needed.  
Arrange for the inventory of all available resources at both campuses. This includes fuel, food, personnel support equipment, vehicles, maintenance and services supplies, and any other support requirements. Arrange for the transfer and staging of resources as needed at both campuses.  
Determine if a Care and Shelter area for the public and/or students will be set-up on campus. Estimate the support requirements for Care and Shelter and assess the capability of supplies on hand to meet the need. If the Care and Shelter is managed by the Red Cross, ascertain if GCCCD resources will be needed.  
Ensure that all logistical arrangements for procurement, delivery, payment and site contact of resources are done for each request.  
Provide support to the Planning and Intelligence Team, arranging for contracted services, inspectors and other resources as needed.  If this is an earthquake, SDCOE will coordinate the request for inspectors and other officials from the Office of the State Architect and the State Office of Education.  The City of El Cajon may be able to provide inspectors and other assistance.  All requests for resources must be coordinated with SDCOE, who will forward reports to the County Emergency Operations Center (on accordance with State of California law).  
Coordinate with the Finance and Administration Team processes for emergency accounting, source documentation filing for FEMA/OES applications and personnel records. Determine if Personnel will handle the management of volunteers or if they will be managed as part of the Mutual Aid function.  
Receive requests for mutual aid resources from the EOC Manager and/or the District liaison. Mutual Aid resources are voluntary assistance provided to and from the District. Determine if GCCCD can provide mutual aid without jeopardizing the District's capability for response and recovery. If mutual aid teams are sent to GCCCD, provide support and direction as if they were GCCCD staff.  Keep track of names, social security numbers and all expenses associated with sending and receiving mutual aid.  
Ensure that communications are provided and supported for both campuses. Arrange for additional cellular telephones and/or radios if normal telephone communication is interrupted.  Utilize short wave radio resources and/or set up a RACES (Radio Amateur Civil Emergency Services) position and contact the County Emergency Operations Center.  RACES may also be stationed at the City of El Cajon, the Sheriff's Department Command Center and/or San Miguel Fire Protection District Offices.  
Continue to provide as much support as possible to all operations teams at both campuses.  Take care of any documentation and invoicing requirements.  
RECOVERY:  
Manage the deactivation process, tracking the return of equipment and supplies that are borrowed or leased, the cessation of services when jobs are completed, and shutting down of temporary operations as the emergency subsides.  
Assist Finance and Administration with the collection of documentation and records.  
Provide information and recommendations to the Planning and Intelligence Officer for the After-Action Report.