CHECKLIST 7-D

Mutual Aid

Name: ______________________ Date: _____________ Time: _____________

Reports to:

Resources and Logistics Team Leader

Location:

Grossmont Campus Emergency Operations Center (EOC)

Primary
Responsibilities:
  • Manages and Tracks all requests for Mutual Aid
  • Handles all logistics for GCCCD mutual aid resources both sent and received
  • During response to requests for mutual aid from SDCOE, may be the only position activated

Support
Responsibilities:
  • Supports the District Liaison with determining if requests for mutual aid can be filled by GCCCD resources
  • Support Operations involving mutual aid resources
  • Supports FEMA/OES documentation and application process with information regarding mutual aid resources received and provided

Supplies:

Telephone, Cellular telephone, access to fax, may need a radio for communication with mutual aid assisting GCCCD.

 

PROCEDURES

TIME/DATE
EMERGENCY RESPONSE:  

Report to the CMC. Sign in with Situations Status (Log Keeper).   Immediately get a report on emergency conditions and situations.

  

Maintain contact with the EOC Manager and the District Liaison if this is the only position activated.  (This position will not be needed for daily operations involving campus police providing back-up to the City of El Cajon and/or the Sheriff's Department.)

  

Coordinate with procurement and personnel functions to determine how many people from GCCCD are available for mutual aid. If there are no available resources from GCCCD to be sent to other agencies, advise the Situation Status position and the District Liaison.

  

If there are GCCCD resources (staff and equipment) that are available for mutual aid, plan for the activation of a mutual aid team, including:

  • Team Leader
  • Communications Equipment
  • Cash/Credit or other money support arrangements
  • Travel or Vehicles
  • Equipment, equipment support (fuel and/or power) and trained operators
  

If a request for mutual aid is received, verify the following:

  • Agency Requesting Mutual Aid
  • Site Contact
  • Location
  • Type of Mutual Aid Requested
  • Equipment
  • Personnel
  • Support
  • Facilities
  • Needed when, where and until what time
  • Declaration of a Disaster by the Requesting Agency?
  • SDCOE advised, San Diego County office of Disaster Preparedness advised?
  

If GCCCD is requesting mutual aid, provide the following information:

  • Site Contact
  • Location
  • Type of Mutual Aid Requested
  • Equipment
  • Personnel
  • Support
  • Facilities
  • Needed when, where and until what time
  • Declaration of Disaster by GCCCD?
  • SDCOE advised, San Diego County Office of Disaster Preparedness advised?
  
Provide for the logistics and keep track of GCCCD mutual aid provided to other agencies, provide emergency contact numbers and assist with messages and other issues for teams sent out of San Diego County.  
Regard mutual aid teams sent to the GCCCD as employees. Provide support for food, water and other personnel support. Provide a 24-hour contact number in case of emergencies.  
RECOVERY:  
Release mutual aid resources first. Keep complete documentation of all mutual aid personnel and equipment used on GCCCD sites.  
Coordinate labor records, reimbursements and payroll issues for GCCCD staff who worked on mutual aid teams at other sites. Provide a summary of costs, if requested.  
Provide information and recommendations to the Planning and Intelligence Officer for the After-Action Report.