Checklist 8-C-1

CHECKLIST 8-C-1

Contract Services - Cuyamaca Campus

Name: ______________________ Date: _____________ Time: _____________

Reports to:	Incident Commander/EOC Manager - Cuyamaca
Location:	Cuyamaca Campus Command Center (CC)
Primary Responsibilities:	Sets up and manages the emergency purchasing and invoicing system, including contracted services for the operations at the Cuyamaca Campus
Support Responsibilities:	Supports Accounting at the District EOC Supports Procurement at the District EOC Supports the insurance claim process and status reporting on the total expenditure and project costs of the emergency for the District EOC Supports the FEMA/OES Documentation at the District EOC Supports Budget Analysis with financial data for the District EOC
Supplies:	Contract services system information and materials.

PROCEDURES	TIME/DATE
EMERGENCY RESPONSE:
Report to the CC. Immediately get a report on emergency conditions and situations.
Set up the emergency contracts. Work with the Procurement and Accounting team at the District EOC to ensure continuity with the District emergency accounting system.
Receive requests for contracts and services from CC staff. Process the orders. Get accounting numbers from accounting.
Provide copies of invoices and purchase orders to procurement, accounting, insurance and FEMA/OES at the District EOC
Support the insurance claim process with source documents for documentation.
RECOVERY:
Transfer all reports, files, claims and investigations to normal operations for continued management.
Assist with preparing a summary report of the damage and incidents that occurred at the campus.