CHECKLIST 5-B-5

Care and Shelter - Grossmont Campus

Name: __________________ Date: ___________ Time: __________

Reports to:

Operations Team Leader

Location:

Grossmont Campus Emergency Operations Center (EOC)

Primary
Responsibilities:
  • Management of large group care and identification of those sheltered
  • Temporary sheltering (overnight or several days)
  • Organized release from campus (students)
  • Large group off-campus evacuation
  • Large group food service
  • Crisis counseling - immediate
  • Message center

  • Student and employee assistance services

Support
Responsibilities:

 Field medical treatment centers (when co-located with Care and Sheltering)

Field command centers (when co-located with Care and Sheltering)

Field personnel support (primarily meals and rest areas)

Supplies:

 Telephone, Cellular Telephone, list of supplies on campus, office supplies as needed to support shelter operations, furniture, bedding, sanitary equipment and other supplies required for 24 hour personnel care and support.

 

PROCEDURES

TIME/DATE
EMERGENCY RESPONSE:  

Report to the EOC. Sign in with Situation Status Immediately get a report on emergency conditions and situations. Check in with the Operations Team Leader.

  

Check with the Operations Team to determine if care and sheltering area(s) need to be established for:

  • Building Evacuees

  • Students

  • Visiting Public

  • Employees

  • Field Response Personnel

  • Evacuees from El Cajon (mutual aid)

  

If directed by the Operations Team Leader, set up one or more Care & Shelter Centers on campus. Initial shelters may be for students and employees who are evacuated from buildings, children from day care centers who have been evacuated and others who may have become separated from their companions. Assign a shelter manager and support staff for each shelter site after determining the number of people to be sheltered at each shelter site.

Note: These shelters may just be temporary and be aware that shelters may include :

  • First Aid and Triage Screening Area

  • Medical Transportation Staging Area

  • Message Center

  

Determine the number of staff that will be needed for each shelter site. Request volunteers from the Resources and Logistics Team.

  

Identify potential sites to set up shelter areas. Ensure that buildings have been inspected and are safe for occupancy.

  

Make a list of all items that will be needed for each shelter to become fully operational. Forward the list to the Operations Team Leader and coordinate with Resources Support to provide estimates on supplies currently available on campus and on supplies that will need to be purchased. Provide the estimates, including costs to the Operations Team Leader for final approval before establishing long term shelters. Retain copies of all requests.

  

Coordinate with the Operations Team Leader to define a policy for shelter operations, based on the nature of the situation, and establish the following:

  • Sign in log (and capability) for all persons at shelter (including date & time)

  • Length of time people will be sheltered

  • Shelter Management - UCI or the American Red Cross

  • Services to be provided

  • Release policy (i.e., individual initiative - no controls, release sign out log, etc.)

  • Non-campus persons in shelters

  • Mutual aid assistance (to be provided or not)

  • Information to be released to the media

  • Maximum budget