Emergency response management is the establishment of a strategic organization comprised of the most important or critical functions of the District campuses. The organization is called to duty during times of emergency when normal operations are not sufficient to meet the immediate or overwhelming needs. The essential functions are necessary to provide immediate emergency response for:

GCCCD is required under the SEMS program to follow the standard five-unit structure as the basis for organizing emergency planning and response. The five functions are (1) Management, (2) Operations, (3) Planning and Intelligence, (4) Resources and Logistics and (5) Finance and Administration. The GCCCD emergency response organization is based on these functions, as shown on the Emergency Management Organization Chart. The responsibilities of the positions are described below. Primary and alternate assignments are listed in the Assignment List, Appendices A, B, C and D, as follows:

The Management Section is responsible for overall emergency policy, direction, and coordination of the emergency response effort in the EOC and throughout the GCCCD facilities. The Chancellor serves as the Director of Emergency Response, managing and directing the Management Section and the entire response organization. The Board of Trustees and faculty Senate provide liaison and support to Chancellor, when requested. Staff support roles are:

The Board of Trustee members are responsible for providing support to the Chancellor; with official Board actions, liaison to other agencies and representation to the community and elected officials, as practical and as requested by the Chancellor. In addition, the Board members support the Public Information Officer with news media interviews, as possible. Procedures are in Checklist 4-A.

The Chancellor has the overall management responsibility for an incident at the GCCCD administrative offices and any auxiliary sites affected. This includes activating, directing and managing the EOC, establishing objectives and strategies, approving the action plans developed by EOC staff to implement the objectives and strategies, and approving requests for the ordering or releasing resources through mutual aid. The Manager is assisted by the staff listed below, who are assigned to key activities and responsibilities. Procedures are in Checklist 4-B.

The Senate and Instructors are responsible for following emergency procedures and EOC instructions for the safe evacuation of classrooms. In addition, responsibilities will include classroom damage assessment and restoration support. Procedures are in Checklist 4-C.

The Public Information Officer (PIO) is responsible for preparing and disseminating emergency public information regarding the incident size, cause, ongoing situation, resources, and other matters of interest (such as background information on GCCCD). The PIO is the point of contact for the news media and provides information to employees, the public, and the news media, coordinating releases with other agencies and holding news conferences as necessary. In addition, the PIO is in charge of rumor control. Procedures are in Checklist 4-D.

The Liaison function is to serve as the point of contact for the supporting agencies, and all off-site agencies, and to assist with intergovernmental communications and liaison. the Liaison also serves as the point of contact for communication with the Region V school districts, providing information and status reports to COE keeping both apprised of the events and issues. Procedures are in Checklist 4-E.

Student Affairs is responsible for determining the disposition of students and classroom activities. Student Affairs may work closely with the Senate and the Public Information Officer to provide accurate and timely information to students regarding the status of the campus and courses. Procedures are in Checklist 4-F.

The EOC Manager is in charge of the District Emergency Operations Center and manages all operations at both campuses. the EOC Manager provides ongoing reports to the Chancellor and key District staff. the EOC Manager activates the District Emergency Operations Center and notifies the District personnel who are assigned to the EOC. If the Chancellor is not available, the EOC Manager assumes the role of the Chancellor, as needed. Procedures are in Checklist 4-G.

Legal provides technical support to the Management Team regarding liability and potential legal eventualities. Procedures are in Checklist 4-H.

The Operations Team is responsible for all field response actions at both campuses. The Operations Team is headed by the Operations Team Leader, who coordinates all emergency response operations. The team consists of two units:

Operations Team Leader (one at each campus)
Grossmont EOC		Cuyamaca Command Post
Police Hazmat Care & Shelter Building & Utilities	Lt Search & Rescue Medical Health & Safety	Police Hazmat Care & Shelter Health & Safety	Medical Building & Utilities Lt Search & Rescue

The Operations Team Leader is responsible for managing the Operations Section at Grossmont. Cuyamaca College will have its own Operations Team Leader. The Grossmont Operations Team Leader reports to the Grossmont Campus District EOC and communicates with the Cuyamaca Command Center. The Incident Commander (EOC) assigns the Operations Team Leader to multiple unit response incidents and coordinates all resources necessary for the field. Additional responsibilities include evaluating and prioritizing operational information, keeping the EOC Manager informed of response team activities, and coordinating with Inspection and Posting teams. Procedures are in Checklist 5-A. (Cuyamaca Checklist 5-C)

The Police position is responsible for directing the response of the campus police units for evacuation, traffic control, and site security. this position keeps track of all police resources, makes requests for additional personnel or mutual aid from El Cajon Police Department and plans for Grossmont Campus Security. Procedures are in Checklist 5-B-1.

The Light Search and Rescue position is responsible for rescuing any trapped or injured persons. Procedures are in Checklist 5-B-2.

The Medical position is responsible for setting up and staffing the First Aid Center, assisting the injured by providing first aid, arranging for hospital transportation, if required, and establishing temporary morgue if necessary. Procedures are in Checklist 5-B-3.

The Hazmat position is responsible for managing the response, containment and clean-up of operations for all incidents involving hazardous materials including the chemical laboratories, hazardous waste storage area an cleaning and maintenance materials. Procedures are in Checklist 5-B-4.

The Care and Shelter position is responsible for establishing and managing District care and shelter operations at the Grossmont Campus. This position provides rest areas, food, water and other support for workers, employees and students who are unable to leave the campus. In the event the American Red Cross establishes a shelter at the College, this position coordinates with the American Red Cross to ensure adequate facilities and other needs are met. Procedures are in Checklist 5-B-5.

The Health and Safety position is responsible for the assessment of unsafe conditions at GCCCD facilities and developing measures for assuring safety and health of operations and facilities. the position provides support to the Operation Team Leader in evaluating and prioritizing response operations. Procedures are in Checklist 5-B-6.

The Buildings and Utilities Team is responsible for making safety inspections of all facilities that may have been damaged, initially and subsequently, as directed. also, the team turns off any utilities as required for safety. Procedures are in Checklist 5-B-7.

The Operations Team Leader is responsible for managing the Operations Section at Cuyamaca College. The Operations Team Leader reports to the Grossmont Campus District EOC and Operations Team Leader at Grossmont College. Additional responsibilities include evaluating and prioritizing operational information, keeping the EOC Manager informed of response team activities, and coordinating with Inspection and Posting teams. Procedures are in Checklist 5-C (See also Grossmont Checklist 5-A).

The Police position is responsible for directing the response of the campus police units for evacuation, traffic control, and site security. This position keeps track of all police resources, makes requests for additional personnel or mutual aid from El Cajon Police Department and plans for Cuyamaca campus Security. Procedures are in Checklist 5-C-1.

The Light Search and Rescue position is responsible for rescuing any trapped or injured persons. Procedures are in Checklist 5-C-1a.

The Medical position is responsible for setting up and staffing the First Aid Center, assisting the injured by providing first aid, arranging for hospital transportation, if required, and establishing a temporary morgue if necessary at the Cuyamaca Campus. this position reports to the Cuyamaca Incident Commander at the Command Post. Procedures are in Checklist 5-C-2.

The Health and Safety position is responsible for the assessment of unsafe conditions and the containment of hazards at the Cuyamaca campus facilities. The position reports to and provides support to the Cuyamaca Incident Commander in evaluating and prioritizing response operations. Procedures are in Checklist 5-C-3.

The Hazmat position is responsible for managing the response, containment and clean-up operations for all incidents involving hazardous materials including the chemical laboratories, hazardous waste storage area and cleaning and maintenance materials. Procedures are in Checklist 5-C-3a.

Buildings and Utilities is responsible for making safety inspections of all facilities on the Cuyamaca Campus and turns off any utilities as required for safety. this position reports to the Operations Team Leader. Procedures are in Checklist 5-C-4.

The Care and Shelter position is responsible for establishing and managing District care and shelter operations at the Cuyamaca Campus. This position provides rest areas, food, water and other support for workers, employees, and students who are unable to leave the campus. In the event the American Red Cross establishes a shelter at the College, this position coordinates with the American Red Cross to ensure adequate facilities and other needs are met. Procedures are in Checklist 5-C-5.

The planning and intelligence Section is responsible for collecting, evaluating, processing and disseminating information; developing the actin plan, in coordination with the other functions; and maintaining documentation. In addition, the section maintains information on the current and forecast situations and on the status of resources. the functions under the Planning and Intelligence Section are Situation Status, Inspection and Posting, Damage Assessment and Emergency Projects.

The Planning and Intelligence Team Leader heads the Planning and Intelligence Section and is responsible for the planning of ongoing operations, supervision of the Situation Status and Damage Assessment functions, survey of facilities and structures, oversight of inspections, managing the shut-down and restoration of damaged structures and preparation of the After-Action Report. In addition, the Planning and Intelligence Officer regularly briefs the EOC Manger and supervises the message flow and EOC runners. Procedures are in Checklist 6-A.

The Situation Status responsibilities re collecting and processing all information and intelligence, evaluating and disseminating information throughout the Section and the EOC, and preparing the Situation Status Report and other reports, as requested. Procedures are in Checklist 6-B.

Inspections and Posting is responsible for assembling inspection teams to conduct a thorough inspection of all District buildings and posting occupancy status using the red, yellow, and green placarding method. Inspection reports are forwarded to Damage Assessment for analysis and repair priority. Inspection teams may be augmented with qualified inspectors from the County, El Cajon, La Mesa or State OES. The Office of the State Architect may assist with inspection after a major earthquake. Procedures are in Checklist 6-C.

Damage Assessment is responsible for receiving inspection reports, assessing the loss, and determining priorities for repair and construction. Damage Assessment provides estimates for reporting to the County Office of Education, as well as the FEMA/OES documentation position. Damage Assessment keeps track of all information regarding damage and losses for internal and external reporting. Procedures are in Checklist 6-D.

Emergency Projects sets up emergency repair and construction projects needed to restore site safety and building occupancy at the campus. Emergency Projects receives reports from Damage Assessment and, based on priority, begins repair projects. Emergency Projects coordinates with procurement and FEMA/OES to ensure proper documentation to quality for Disaster Assistance Program funding. Procedures are in Checklist 6-E.

The Resources and Logistics Team is headed by the Resources and Logistics Team Leader, and is comprised of the following positions:

The Resources and Logistics Team is responsible for providing all support for the emergency response operation. this Section orders all resources from off-site locations and provides facilities, services, personnel, equipment and materials.

The Resources and Logistics Team Leader is in charge of the Resources and Logistics Team and is responsible for insuring the provision of resources for the response effort, including the procurement, delivery, and deployment of the resources. The Resources and Logistics Team provides support to the emergency response effort with provisions, communications, mutual aid requests, volunteer management and transportation. Additionally, the Resources and Logistics team Leader insures that all emergency expenses are tracked, by site, and that complete and accurate records are provided for FEMA/OES Documentation, using the accounting system specified by Finance and Administration. Procedures are in Checklist 7-A.

The Procurement position orders, receives, stores, processes and allocates all disaster resources and supplies. this is done keeping careful and complete records according to the specified accounting system. Procedures are in Checklist 7-B.

Personnel Support provides food, water and other support for on-site workers and temporary shelter sites that are under the control of GCCCD. Procedures are in Checklist 7-C.

The Mutual Aid position is responsible for handling all requests for mutual aid resources, both those provided to GCCCD and those provided from the District. This position has the responsibility of tracking mutual aid resources and ensuring care and support for mutual aid workers at the District. Additionally, this position provides accurate records to the FEMA/OES Documentation position to support disaster Assistance Application and Claims. Procedures are in Checklist 7-D.

Communications serves as the central point for receiving and sending communications and for coordinating internal communications. This unit assists personnel with communication needs, assigns equipment that is available, and establishes links with other agencies. Procedures are in in Checklist 7-E.

Transportation/Vehicles is responsible for providing and arranging transportation services as needed for operations, sheltering, student affairs and other key functions. This position keeps track of District vehicles and arranges for fuel, leases, rentals, public transportation and other vehicle support. Procedures are in Checklist 7-F.

The Finance and Administration Section is responsible for all accounting and financial aspects of the disaster and any other administrative requirements. The functions under this Section are:

The Finance and Administration Team Leader is responsible for all financial aspects of the response, personnel matters, as well as all documentation and oversight of the process for the disaster assistance application. Additionally, if needed, Budget Analysis provides decision support to the EOC Manager and the Chancellor regarding cost/benefit and cost accounting. Procedures are in Checklist 8-A.

The responsibility of this function is to track and account for all expenses and costs. Accounting receives originals of orders, invoices, and other documents supporting expenses. Accounting may set up special accounting numbers to track disaster expenses. these should be set up by site. Procedures are in Checklist 8-B.

Purchasing supports the Resources and Logistics Team with arranging for purchase orders and invoicing for procurements, contracts, and service agreements. Purchasing provides accounting with source documentation. Procedures are in Checklist 8-C.

Personnel maintains and provides information to the Manager regarding the status and availability of on and off-duty personnel, coordinates with the EOC staff to determine staff recall needs, arranges for the recruitment and orientation of any temporary employees, registers and assigns all volunteer workers and technical experts and specialists, initiating and maintaining records on any volunteers that are used. Procedures are in Checklist 8-D.

The FEMA/OES Documentation staff initiates, prepares and maintains a documentation package (or binder) that contains the documentation files and records supporting the disaster assistance application process. Procedures are in Checklist 8-E.

The Insurance position is responsible for all insurance claims which may arise from the disaster operations. Procedures are in Checklist 8-F.

Budget Analysis provides decision-support information regarding costs and budget impacts from the disaster. This position assists with developing financial strategies for recovery and resumption of normal campus operations. Procedures are in Checklist 8-G.