Independent Contractors/ Consultants

The California Contract Code regulates our use of independent contractors/consultants and imposes penalties on individuals and entities that violate its restrictions. An approved agreement must be in place PRIOR to scheduling an indiviudal to perform services regardless of cost.

Essential Information

• Employee-Vendor Relationships: Conflict of Interest
• Statement of Work Guidlines
• Employee VS Independent Contractor
• Independent Contractor Checklist 

Applicable Forms

• Nonresident Withholding and/or Exemption
• IRS W9 form

How to Complete an Independent Contractor Packet

To request services from an independent contractor at GCCCD, you must complete and submit the Independent Contractor Packet. This ensures legal compliance and proper classification before work begins.

Quick Steps

Step 1: Complete Required Documents

Obtain and fill out all required forms:

• Statement of Work: Description of the work, deliverables, timeline, rate, and work location.
  NET-30 Terms only
  Independent Contractor Checklist Form: Completed by the department and approved by HR
  Quote or agreement from the contractor

Step 2: Submit the Documents

Attach all completed documents to your Requisition.

Step 3: Review by Purchasing

GCCCD Purchasing will review your submission and respond with approval or requests for additional information.

Important Reminders

Do not let the contractor begin work before getting approval.
Do not sign any contractor documents unless you have District-level Delegation of Authority.
Missing or incomplete forms will delay approval.

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