Order Accounts

Order Accounts

 

• Order Accounts are set up with NET-30 terms. Your PO number at check out will be your Smartkey. This number must be entered for EVERY order for Accounting to pay the invoice.
• Prohibited items: Inventory items, capital assets, furniture, technology (unless IT approved), software, single items $500 or more, services, office equipment, and any contracted GCCCD Bookstore items (ISBN, Clothing with Institution emblem, graduation caps/ gowns/ commencement invitations, student study aids and tools).
• Amazon Business
  • Fill out the request form and send completed form to District Purchasing.
  • Orders under $500 may be ordered by Departments and approved by direct management.
  • Orders over $500 will route to Purchasing for approval within Amazon.
  • Do not split your orders. Accounts that have split ordering will be suspended.
  • Pcards can no longer be used on Amazon. Pcard may be suspended if used for Amazon purchases.
  • New accounts will be set up with your work email.
• ODP Business Solutions
  • Submit completed application to Purchasing for access.
  • NCEPC orders or orders over $500 require a REQ.
  • How to process returns.
• Home Depot
  • Limited cards will be authorized, contact Purchasing if a card is needed.
  • Departments who do not have a Home Depot Card must submit a REQ
• Lowe's
  • Limited cards will be authorized, contact Purchasing if a card is needed.
  • Departments who do not have a Lowe's Card must submit a REQ