Training

• Workday Module: Finance
• Department Function: Business Office/Accounting
• Recommend Staff to Attend: Admin & Executive Assistants, Faculty, Classified Staff, and Administrators who travel off campus

The session will cover:

• How to complete and manage expense report reimbursements in Workday including: Non-Travel/Supplies, Meetings & Refreshments, Mileage, and Travel Expenses
• Brief introductions and overview for viewing budgets
• How to run Workday reports including: available balance by four digit and multi-smartkey, zip reports, transaction details, and trust
• Cash handling procedures when collecting and handling funds for District purposes

Introduction to completing and managing Purchase Requisitions in Workday for all types of requisitions and assets including: Regular Requisition (Goods), Service Requisition, Blanket Purchase Requisitions, and Change Order Requisitions.

• Workday Module: Finance
• Department Function: Business Office/Purchasing
• Recommend Staff to Attend: Admin & Executive Assistants, Managers & Supervisors and their support staff, Lab Techs

The following project proposal outlines the New Employee First Year Experience Program (New Employee FYE). This program is designed to achieve alignment, (defined for the purpose of this proposal as a position of support and agreement) and clarity for all new employees on the work that all GCCCD employees contribute to in support of student success and learning. Participants will also receive guidance on the fundamentals of being a GCCCD employee. Additional benefits of this program include an increase in employee retention for all employee groups, long-term job satisfaction, and increased overall organizational health.  

The New Employee FYE consists of two components:

1. Half-Day Orientation Session: All new employees would attend the Half-Day Orientation Session within 30 days of hire.
2. Roundtable Sessions: All new employees would be invited to participate in eight (8), 90-minute Roundtable sessions will be offered ten (10) months per year.  

This program was implemented in a multi-phased approach and started in late August 2018. Participation in this program requires full support from all managers and supervisors through GCCCD’s commitment to cultivating a culture of excellence, trust, stewardship, and service.  The program requires a minimal time commitment of four (4) hours from new employees to participate in the half-day orientation session hosted at the District Office. Participants would then be invited and encouraged to attend monthly, 90-minute Roundtable Sessions that their managers and them feel are relevant to their position and suit their work schedule commitments.

The New Employee FYE program is not designed to be a site-specific orientation, a job specific orientation/training, or an exercise in paperwork. The Human Resources Department will partner with individual sites and provide support materials to managers and supervisors to continue the work of effectively and appropriately onboarding new employees and setting them up for success in their positions. Additional compliance and technology/software trainings will offered monthly and made accessible to new employees as a compliment to this program.   

The program has a minimal annual cost and evaluations will be conducted regularly to assess the benefit of the investment of time and money to implement and sustain this program. 

The New Employee First Year Experience Program is designed to support all new GCCCD employees in understanding GCCCD values, committing to the GCCCD student experience, and empowering them to grow as a professional.

To ensure an effective implementation of this initial program the following commitments are requested:

• All managers and supervisors must be committed to making this program a priority for their new employees to ensure participation and attendance.
• Participants need to have a stake in program goals and outcomes.
• Participants need to bring their unique views and perspectives into the program to promote equity and inclusion.
• Regular communication to all employees of the purpose and shared focus of the program.

The program aims to:

• Promote student equity and inclusion and the strategic goals of GCCCD
• Provide new employees with concise and accurate information to make them more comfortable and prepared for their job
• Promote a consistent introduction to the GCCCD work experience to allow all employees a fair and equitable start to their job
• Encourage employee confidence and help the new employee adapt faster to the job
• Improve employee retention and job satisfaction
• Promote communication between the supervisor and the new employees
• Build strong relationships between employees to enhance the impact the GCCCD community has on its employees and its students

1. Valued Students & Employees: Understanding the Keystones of GCCCD
2. Learning & Student Success: Creating Pathways for Our Students 
3. The Power of Diversity, Equity, & Inclusion: Nurturing Our Campus Community 
4. GCCCD Engagement: Creating a Culture of Excellence 
5. The Building Blocks for Connection 
6. The Foundation of Trust 
7. Strategy Planning: Creating Direct Expectations 
8. Service Hero: Becoming a Steward of GCCCD 
9. Focused Strategies for Employee Success
10. Innovating for the Future: Creative Problem Solving at GCCCD 

Please log into the Vision Resource Center to view the dates and times of upcoming sessions.